Language Templates

What Are Language Templates?

Language templates let you customize the default wording used in your cBooks. If you want to replace certain terms or phrases — for example, changing "Chapter" to "Module" or "Quiz" to "Knowledge Check" — you can create a language template with your preferred wording and assign it to any cBook. Each template covers all available languages, so your custom wording works regardless of which language your learners use.

Where to Find Language Templates

You manage language templates in the General Settings area. This is an organization-wide setting — templates you create here are available to all cBooks in your account.

To assign a template to a specific cBook, go to that cBook's Settings (General tab).

Creating a Language Template

1. Go to General Settings and open the Language Templates section.
2. You'll see an introductory text explaining the feature, a dropdown for selecting existing templates, and a card for adding new ones.

To create a new template:

1. Enter a name for your template in the New template name field.
2. Choose one of two options:
3. • Create blank (plus icon) — Creates an empty template with no custom wordings. You start from scratch.
   • Copy current (copy icon) — Copies all custom wordings from the currently selected template into the new one. This is useful when you want a variation of an existing template. You must have a template selected in the dropdown for this option to be available.
3. Your new template appears in the dropdown and is automatically selected.

Note: The name field is required. You'll see an error message if you try to create a template without entering a name.

Editing Custom Wording

Once you select a template from the dropdown, a table appears showing all available translation keys. The table has four columns:

• Language — A colored badge showing the language code (e.g., EN, DE, FR). Each key appears once per supported language.
• Key — The internal identifier for the text string. This helps you find the right entry, but you don't need to memorize these.
• Default wording — The standard text that your cBook uses out of the box. This column is read-only.
• Custom wording — Your replacement text. This is the column you edit.

To change a wording:

1. Click the edit icon (pencil) in the Actions column on the row you want to change.
2. The Custom wording cell becomes editable. Type your replacement text.
3. Click the checkmark icon to save, or the X icon to cancel.

You can use the search bar at the top of the table to filter entries by language, key, or wording. The table supports pagination — use the controls at the bottom to navigate through pages or change how many rows are displayed (10, 50, or 100).

Tip: You only need to fill in custom wording for the entries you want to change. Any entry left blank will continue using the default wording.

Assigning a Template to a cBook

Once you've created and configured a language template, you can assign it to individual cBooks:

1. Open the cBook you want to customize and go to Settings (General tab).
2. Check the Use custom wording checkbox.
3. A dropdown appears. Select the language template you want to apply.
4. Save your cBook settings.

Important: You cannot save the settings if the checkbox is enabled but no template is selected. Either select a template or uncheck the box.

If a cBook references a language template that no longer exists (for example, if the template was deleted), you'll see a warning in the audit log: "This cBook uses a language template that is not available on this account. Instead, no language template will be used."

Deleting a Template

1. Select the template you want to delete from the dropdown in General Settings.
2. Click the delete icon (trash can) next to the dropdown.
3. A confirmation dialog appears, showing:
4. • A warning that deletion cannot be undone.
   • A list of affected cBooks — all cBooks currently using this template. If no cBooks use it, you'll see a message confirming that.
   • A prompt asking if you're sure.
4. Click Yes, permanently delete it to confirm, or No, do not delete it to cancel.

Warning: Deleting a language template is permanent and cannot be undone. Any cBook that was using the deleted template will fall back to the default wording.

Things to Keep in Mind

• Language templates are managed at the organization level — all users with settings permissions can create, edit, and delete them.
• Each template contains entries for all supported languages. You don't need to create separate templates per language.
• Only users with the appropriate settings permission can enable custom wording or select a template in cBook settings.
• Changes to a template take effect for all cBooks that use it. If you update a custom wording in a template, every cBook assigned to that template will reflect the change.